Bylaws of the Lee’s Summit Archery Foundation

ARTICLE I- NAME AND PURPOSE

Section 1. Name

The name of the organization shall be the “Lee’s Summit Archery Foundation”. The Foundation is setup as a nonprofit corporation and referred to herein as “Corporation”.

Section 2. Purpose

The Corporation is organized exclusively for charitable and educational purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code.

The Foundation’s purpose is to reward, support, and promote youth participation in archery through scholarships, grants, education, safety instruction, training, equipment assistance, competition opportunities, mentoring, and related charitable activities that help young archers develop archery skills, character, competition, and leadership and reward young archers for excellence in archery, education, character, and leadership.

ARTICLE II- OFFICES

The principal office of the Corporation shall be located in the State of Missouri at such location as determined by the Board of Directors.

ARTICLE III- MEMBERSHIP

The Corporation shall have no members. All corporate powers shall be exercised by or under the authority of the Board of Directors.

ARTICLE IV- BOARD OF DIRECTORS

Section 1. General Powers

The affairs of the Corporation shall be managed by its Board of Directors.

Section 2. Number of Directors

The Corporation shall have no fewer than three (3) directors and no more than five (5) directors.

The exact number shall be determined by resolution of the Board.

All members of the Board of Directors shall hold an active BAI (Basic Archery Instructor) certification.

No member of the Board of Directors shall be a full-time employee of the LSR7 School District.

The Board of Directors shall, if at all possible, consist of one director with affiliation from each of the three (3) Lee’s Summit High Schools- Lee’s Summit High School, Lee’s Summit North High School, and Lee’s Summit West High School. In addition, the Board shall ideally consist of two (2) “at large” directors, which may be from any of the Lee’s Summit Schools. Preference for a spot on the Board shall be given to individuals who actively assist with coaching archery.

Section 3. Terms

Directors shall serve two-year terms and may be re-elected.

No more than three (3) board members shall be replaced in any one year.

Section 4. Vacancies

Any vacancy occurring on the Board may be filled by simple majority vote of the remaining directors.

Section 5. Removal

A director may be removed by a two-thirds vote of the Board whenever such removal is determined to be in the best interests of the Corporation as determined by the board members.

ARTICLE V- MEETINGS OF THE BOARD

Section 1. Annual Meeting

An annual meeting of the Board shall be held each year at a date and time determined by the Board.

Section 2. Regular Meetings

The Board shall meet at least annually, or more frequently as determined by the directors to be necessary. Meetings may be held in person or by virtual means. Attendance by a director at a meeting may be in person, virtually, or by telephone. Any director may request a meeting to be held, subject to reasonable and proper notice to all directors.

Section 3. Notice

Notice of meetings shall be provided to all directors at least seven (7) calendar days prior to the meeting. This time limitation may be shortened by agreement of all directors then serving.

Section 4. Quorum

A majority of directors then serving shall constitute a quorum.

Section 5. Voting

Actions shall be approved by a majority vote of directors present unless otherwise specified in these bylaws.

ARTICLE VI- OFFICERS

Section 1. Officers

The officers of the Corporation shall consist of: President, Vice President, Secretary, and Treasurer. The President and Vice President should not be the same person, but one person may serve in the role of more than one (1) officer position. The President and the Treasurer shall not be the same person.

Section 2. Election

Officers shall be elected/selected annually by the Board.

Section 3. Duties

President

  • The President shall preside over meetings, oversee the activities of the Corporation, and serve as the primary representative of the organization.

Vice President

  • The Vice President shall perform the duties of the President in the President's absence and assist with organizational operations. In addition, the Vice President shall oversee the scholarship objectives of the organization.

Secretary

  • The Secretary shall maintain corporate records, meeting minutes, and official documents.

Treasurer

  • The Treasurer shall oversee financial records, budgeting, banking relationships, and financial reporting.

ARTICLE VII- COMMITTEES

The Board may establish committees as necessary, but a need for committees is not presently foreseeable given the structure of the organization.

ARTICLE VIII- FINANCIAL MATTERS

Section 1. Fiscal Year

The fiscal year of the Corporation shall be January 1 through December 31 unless changed by Board resolution.

Section 2. Bank Accounts

All funds shall be deposited in accounts approved by the Board.

Section 3. Expenditures

All expenditures shall require approval by the Board or approval pursuant to a Board-approved spending policy.

Section 4. Compensation

Directors shall not receive compensation for serving as directors. Reasonable reimbursement for approved expenses may be provided.

ARTICLE IX- SCHOLARSHIPS AND CHARITABLE ASSISTANCE

Section 1. Scholarships

It shall be the primary purpose of this Foundation to provide for, fund, and award scholarships to archers that are graduating seniors of the Lee’s Summit High Schools.

Scholarships shall be awarded using objective and nondiscriminatory criteria approved by the Board. The Board shall prepare and approve a separate document setting forth the guidelines and criteria for scholarships, scholarship application, consideration, approval, and the scholarship amount(s).

The scholarship guideline and criteria must be consistent with the following: all scholarships awarded must be made in equal numbers and in equal amounts to students at each of the three (3) Lee’s Summit High Schools unless otherwise unanimously approved by the Board of Directors by all directors then serving upon a showing of unique circumstances.

Section 2. Nominations, Consideration, and Selection

The nomination, consideration, and selection process shall be set forth more fully in the guidelines and criteria approved by the Board.

Section 3. Equipment Grants and Assistance

The Corporation may provide equipment grants, competition assistance, educational assistance, and related charitable support consistent with its mission. This may include, but is not limited to, hosting or assisting with archery tournaments.

Any equipment grants or charitable assistance should be made to assist, support, and benefit archery programs as a whole and not tailored to specific individuals, absent unanimous approval of all directors then serving upon a showing a unique and exceptional circumstances.

Section 4. Fund Raising

The Corporation may engage in legal, reasonable, and appropriate fund raising endeavors as determined and approved by the Board.

ARTICLE X- CONFLICT OF INTEREST

The Corporation shall maintain a written Conflict of Interest Policy.

ARTICLE XI- INDEMNIFICATION

To the fullest extent permitted by Missouri law, the Corporation shall indemnify its directors and officers against expenses and liabilities incurred in connection with their service to the Corporation.

ARTICLE XII- NONDISCRIMINATION

The Corporation shall not discriminate on the basis of race, color, religion, sex, national origin, disability, age, or any other protected status under applicable law.

ARTICLE XIII- AMENDMENTS

These bylaws may be amended by a two-thirds vote of the Board of Directors at any meeting where notice of the proposed amendment has been provided in advance.